Check in at the gate
Face matched, inside the zone, marked on time or late by your rule.
Green Valley InternationalGood morning, Priya
Checked in 7:51 AM · On time
Check 16 homework hand-ins
For your HR team · App + Portal
The biometric machine.Retired.
Your staff check in with their face on their own phone, apply for leave in the app and get payslips there. Your HR team runs payroll from real attendance.
- Hardware
- ₹0
- Queue at the gate
- None
- Checks per check-in
- 2
Check inGreen Valley School
Matching face…
✓
Face match 99.2%Registered photo · Ms. Priya Rao
⌖
Inside the zone15 m from the main gate
7:51
Checked in · on timeHR and the principal see it now
The difference
Other ERPs give HR a module. Educatoo gives your staff an assistant.
What every ERP gives your HR team
- A biometric machine at the gate
- Leave forms to print and sign
- Balances in someone's Excel
- Payroll from exported registers
What the AI does for your staff and HR
- ✓Files leave from a chat"Kal leave chahiye" → summary → YES → in HR's queue.
- #Answers balancesCasual, sick and earned leave, on demand.
- ☀Briefs the principalStaff on leave and pending requests, every morning.
- ☺Face check-in on their phoneInside your zone, matched to their face.
- ₹Feeds payrollCheck-ins and approved leave, already in.
A module HR has to feed vs. an assistant your staff talk to.
The problem today
Attendance you can't trust makes payroll you can't trust.
- The machine breaks.
And the queue at the gate grows longer every morning.
- The register comes back.
Half the rows are missing at month end, so someone fills them in by hand.
- Leave lives on paper.
Applications sit on a desk and balances live in someone's Excel.
Scroll the clock · 7:40 to 8:20 AM
Your HR desk, live at 8 AM.
7:40Grace time till 8:00
0On time
0Late
41Not in yet
3On leave
PRAVNPSKKMRSADVTPGMBRASNMJACDLRYSHKPDMSRAKNVGSRTHBSGNDJAMLSKTJAMVPLSNRUCRNKBIKFSJDMTBVGP
Each tile: face matched, inside the zone, time stamped. Demo school, 44 staff.
How the AI works with the portal and app
Staff talk to the AI. HR just approves.
Follow one teacher from the gate to the payslip. HR never chases a register or a leave slip.
Leave, just by asking
On WhatsApp, with the balance shown. Nothing is filed until the teacher replies YES.
Green Valley SchoolTeacher Assistant · WhatsApp
Kal casual leave chahiye, family function
Educatoo AICasual leave for Thu 13 Nov. You have 12 left. Reply YES to apply.
YES
Educatoo AIApplied ✓ It's with the principal for approval.
Approve, then run payroll
WhatsApp leave lands in the same queue as the portal's. Check-ins and approved leave feed payroll.
✦ Ask Educatoo anything…MS
Leave requests2 pending- AVAmit VermaCasual · 13 NovApproveApproved ✓
- SKSuresh K.Sick · 13 NovApproveApproved ✓
- NPNeha P.Earned · 18–20 NovApproveApproved ✓
Two checks, every time
Face matched. Inside your zone.
Drag the radius. A check-in counts only from inside it, and only with the registered face. Not from home, not by a colleague.
- 1Reach the gate
The app confirms the phone is inside the school's location zone, set by HR on a map.
- 2Look at the camera
The face is matched against the photo registered once by the staff member.
- 3Checked in
On time or late by your rule. HR sees it live; payroll uses it at month end.
- Main gateCheck-in allowed
- Staff roomCheck-in allowed
- Tea stall across the roadBlocked
- Parking, back laneBlocked
- From homeBlocked
Inside the product
HR's desk and every staff member's phone.
✦ Ask Educatoo anything…MS
Staff check-ins · 8:04 AM38 in · 3 late · 3 on leaveIllustrated from real Educatoo screens · demo-school data.
Month end
Three days of payroll work, gone.
- Export the biometric device
- Fill the missing rows by hand
- Match paper leave slips
- Build the salary sheet in Excel
- Print and hand out payslips
Staff app · Amit Verma
4Casual
6Sick
15Earned
Casual leaveWed, 12 Nov · family function
Tap it. This is what your staff do.
Payslip · November 2026Amit Verma · TGT Maths
- Days present
- 22 of 24
- Approved leave
- 1 casual
- Late marks
- 1 (within rule)
- Source
- Face check-ins + leave
Net pay₹0
Demo payslip. In the staff app the day payroll runs.₹0on biometric devices and maintenance contracts
Realattendance behind every salary
0 tripsto HR for leave or payslips
1 afternoonfor month end, not three days
Hosted in India · AWS Mumbai
Role-based access · every change logged
Face photos used only for check-in
Set up with you · 14 days free
Before you switch
What HR teams ask.
Can staff check in from home?
No. Check-in works only when the phone is inside the school's location zone, which HR sets on a map.
What if a phone isn't working?
Staff can check in from a shared link at the gate, with a face match on another device.
Is HR & payroll in every plan?
Staff face attendance is in every plan. Leave and payroll are part of the Pro plan.
Where are face photos stored?
Privately, and used only to match the same person at check-in.
→Get started
Retire the biometric machine this term.
See it working with a school like yours on a 30-minute call. If it fits, we set it up with you.
Book a 30-minute demo →- Demo call30 minutes, with a school like yours.
- We set it upData import, configuration and WhatsApp, done with you.
- Go liveStaff training on a call. 14 days free, no card.